Client Background
BuildSmart Constructions, a mid-sized construction company based in Islamabad, manages multiple housing and infrastructure projects across the city.
Despite having a capable team, they struggled with one major issue; keeping everyone on the same page.
Project managers used WhatsApp groups and Excel sheets to track updates, which made it hard to maintain visibility, assign accountability, or generate reports.
The Challenge
- Disconnected project tracking across teams
- No clear accountability for missed deadlines
- Limited visibility into resource usage and progress
- Manual status updates that wasted valuable time
The management team wanted a centralized platform where projects, timelines, and team activities could be tracked and analyzed in real time.
Our Solution
VibeCatalyst deployed a fully hosted Redmine instance; a powerful open-source project management tool designed for flexibility and collaboration.
We customized it with:
- Time tracking & Gantt charts for clear visibility
- Automated daily progress reports via Uncanny Automator
- Email reminders for overdue tasks
- Weekly cloud backups handled automatically with UpdraftPlus
This setup allowed BuildSmart’s managers to log in anytime, view task statuses, assign work, and measure team performance — all from a single dashboard.
The Results
Within just two months of implementation:
- Project reporting efficiency increased by 80%
- Team accountability improved significantly
- Managers received daily KPIs automatically, with no manual data entry
- Overall communication became faster, clearer, and results-driven
Today, BuildSmart uses Redmine to run multiple projects simultaneously with confidence, accuracy, and control.
🚀 Ready to Bring Order to Your Projects?
If you’re still juggling Excel files and WhatsApp messages for project updates, it’s time to level up.
Let VibeCatalyst set up your customized, hosted Redmine solution designed to simplify your workflow, improve accountability, and save hours every week.
👉 Contact Us to start your project