Client Background
A small manufacturing company in Ohio with around 50 employees faced growing challenges managing multiple shifts and attendance records. The HR team relied on Excel sheets and manual logs, often working late nights to correct payroll errors caused by missed punches or incorrect shift records.
The Challenge
As production increased, so did scheduling complexity. The company’s HR staff struggled to keep track of:
- Frequent shift swaps and late changes.
- Missed entries that caused inaccurate payroll calculations.
- Employee frustration over unclear working hours.
- Time wasted manually updating spreadsheets.
The business needed a simple, affordable, and centralized system to handle time tracking, attendance, and payroll with minimal technical effort.
Our Solution
VibeCatalyst.us analyzed their existing process and deployed a combined solution using Kimai and OrangeHRM — two open-source tools perfectly suited for small manufacturing setups.
- Kimai handled precise time tracking and shift management, allowing supervisors to assign shifts and monitor attendance in real time.
- OrangeHRM managed employee profiles, leave requests, and payroll automation, ensuring all attendance data flowed smoothly into HR reports.
- A unified dashboard connected both systems, giving management instant visibility over all departments.
This hosted solution was optimized for reliability and simplicity — no local server setup or IT team required.
Implementation Highlights
- Hosted securely by VibeCatalyst.us on a cloud server.
- Daily automatic backups to prevent data loss.
- Integrated dashboards showing time, attendance, and payroll status.
- Automated alerts for missed shifts or incomplete logs.
The entire system went live in less than a week, with employees trained in under two hours.
Results & Impact
Within three months of implementation:
✅ Payroll accuracy improved by 90% — errors nearly eliminated.
✅ HR administration time cut by 60% — staff focused on employee engagement instead of data entry.
✅ Better transparency — employees could view their hours and shifts anytime.
✅ Reduced confusion and overtime disputes, leading to smoother operations.
Conclusion
This project proved that small manufacturing businesses don’t need expensive software to stay efficient.
With open-source tools like Kimai and OrangeHRM, shift scheduling and payroll can run automatically, saving time, money, and stress.
🚀 Ready to Simplify Your Workforce Management?
Let VibeCatalyst.us set up a fully hosted, affordable time-tracking and HR solution for your business.
👉 Get Started Today — streamline your operations and focus on growth, not spreadsheets.